Here are a few tips for notaries:
1. Always verify the signer has VALID identification before you go to your appointment. This will save you wasted time, trust me...I've been there before.
2. Pay attention to the details: Notaries must ensure that the document is complete, such as the date and signature, is included. Double-check that the document is complete and correct before notarizing it. If it's not, line through empty spaces and initial (so it can't be filled out when you leave)
3. Keep good records: Triple-check your journal before leaving. I like to complete the journal first before completing the Notary job. Notaries are required to maintain a record of their notarizations, known as a notary journal. This journal should include the date, names of the parties involved, a description of the document notarized, and more (depending on state requirements.)
4. Be familiar with state laws and regulations: Each state has its own laws and regulations that govern the practice of notarization. Be sure to familiarize yourself with the laws and regulations in your state, as well as any changes or updates.
5. Communicate clearly: Notaries are responsible for making sure that all parties involved understand the document they are signing and the implications of the notarization. Communicate clearly and answer any questions the parties may have.
6. Be professional and unbiased: Notaries are expected to remain neutral and impartial throughout the notarization process. It is important to remain professional and unbiased at all times. I have been in some very uncomfortable situations where it's best to stay quiet and get the job done to the best of your ability. If at any time you feel unsafe, leave!
Always use an official stamp and seal, if required, and make sure to use it correctly and on the right document.
By following these tips, you can help ensure that your notarizations are accurate, complete, and in compliance with the law.
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